Invoice validation is one of the most important safeguards in the accounts payable process— but when done manually, it’s also one of the most time-consuming and error-prone.

That’s where 2-way matching powered by InvotecAI makes all the difference.

What Is 2-Way Matching?

2-way matching is the process of comparing an invoice to its corresponding purchase order (PO) to verify:

• Item quantities
• Unit pricing
• Vendor details

This ensures the invoice aligns with what was originally agreed upon—before any payment is made.

But here’s the catch: in a manual system, this comparison means flipping between documents, chasing missing data, and manually flagging issues. It slows everything down and opens the door to fraud or costly mistakes.

InvotecAI automates the entire 2-way matching process by using AI-driven data extraction and ERP integration to match invoices against purchase orders in real time.

Why It Matters

Here’s what happens when 2-way matching is done manually:

• Mismatches are missed
• Unauthorized charges slip through
• Payments are made before validation
• AP teams waste time investigating disputes

The result? Increased fraud risk, vendor friction, and financial losses. With InvotecAI’s 2-way matching, you flip the script.

The Benefits of InvotecAI’s Automated 2-Way Matching

Early Error Detection

Catch quantity mismatches, incorrect pricing, and non-compliant invoices before they reach payment approval.

Fraud Prevention

Stop fraudulent or duplicate invoices from being paid. InvotecAI ensures every invoice is verified against what was actually ordered.

Faster Approvals

With automated validations in place, invoices that pass the match can move straight to approval—no manual intervention required.

Improved Accuracy

AI ensures clean, structured data is used for every match, reducing human error in the validation process.

Audit-Ready Documentation

Every match and mismatch is recorded with full traceability, making audits faster and more transparent.

Operational Efficiency

Free your AP team from hours of manual matching, so they can focus on exception handling and vendor relationships.

Challenges to Consider

Data Consistency: Accurate matching depends on clean, standardized PO and invoice data. InvotecAI handles most variations, but extreme inconsistencies may require training the system.

Exception Handling: Not every invoice will match perfectly. Setting up clear rules for mismatch resolution is essential.

Integration Needs: Full value comes when InvotecAI is connected to your ERP, so ensure integration readiness upfront.

How to Get Started

1.     Review Your Current Matching Process

Map out how your team currently validates invoices. Where do the most mismatches occur?

2.     Choose a Reliable Solution

Look for a platform—like InvotecAI—that can handle complex PO formats and integrate easily with your ERP.

3.     Define Matching Rules

Set clear logic for what constitutes a successful match (e.g., exact quantity match, price tolerance, etc.).

4.     Launch a Controlled Rollout

Start with a specific vendor or invoice type. Measure how automation affects approval speed and error rates.

5.     Refine and Scale

Use real-world feedback to improve the system, then roll it out across more vendors and invoice types.

Why InvotecAI?

InvotecAI isn’t just about automation—it’s about control, compliance, and confidence. Here’s what sets its 2-way matching apart:

• AI-powered invoice extraction and PO mapping
  • ERP integration for real-time validation
  • Custom business rules and match logic
  • Alerts for mismatches or missing POs
  • Full traceability for audits and dispute resolution

Seamless workflow handoff for exceptions