Every supplier invoice is captured, checked, matched to the purchase order and receipt, and posted to your ERP. Your team approves the exceptions and sees everything else in one queue.
Status, exceptions, approvals and spend across every entity, as they happen. The selected invoice shows its variance, its route and its full history.
| Vendor | Invoice | Status | Amount |
|---|---|---|---|
| Sundar Textiles Pvt Ltd | INV-08841 | Approved | ₹4,82,300 |
| Orion Packaging Co. | INV-08842 | Approved | ₹1,15,600 |
| Vertex Logistics | INV-08843 | Review · 1 exception | ₹92,050 |
| Kalyan Steel Traders | INV-08844 | Approved | ₹6,30,000 |
| Meridian Chemicals | INV-08845 | 3-way matched | ₹2,18,400 |
| Anand Freight Lines | INV-08846 | Posted to SAP | ₹48,900 |
The same five-step loop as the platform, applied to the full invoice lifecycle. Each job below is one of the agents doing its part.
Identity, tax, banking and compliance are collected once. The master record is written to the ERP and kept current.
Vendors go live in hours. Bank details are verified before the first payment.
Invoices arrive by email, portal or EDI. Supplier, line items, tax and the purchase order number are read from the document.
Extraction is measured at field level on live invoices, so the ERP receives data it can post from.
GSTIN, tax arithmetic, duplicates, bank details and your own policy rules are checked before anything moves.
A failed check stops the invoice at the door with the reason attached.
Invoice, purchase order and goods receipt are reconciled line by line against the ERP, with tolerances per vendor.
A clean match posts without a person. Partial deliveries and price variances are handled, not bounced.
Variances are classified by severity and routed to the approver your policy names, with the documents and the difference attached.
Nothing is paid without a human approval where your policy requires one. Every decision is logged with the approver and the time.
The approved invoice is posted to the ERP with its document number. The vendor is told the status and the payment date.
Your ERP stays the system of record. The audit trail is complete before the cycle closes.
What changes for the AP team on the first day the loop is running.
| Manual AP | OCR and workflow tools | InvotecAI | |
|---|---|---|---|
| Intake | Keyed from PDFs and emails. | Scanned, then corrected by hand. | Structured on arrival, from any channel. |
| Coding | GL and cost centre from memory. | Templates that break on a new vendor. | Coded from the PO and the vendor master. |
| Matching | Spreadsheets against the ERP. | PO match only, when the number is present. | Invoice, PO and receipt, three ways, live. |
| Approvals | Chased over email. | Fixed routing by amount. | Routed by policy, with the variance attached. |
| Posting | Re-keyed into the ERP. | Exported, then imported. | Written back with the ERP document number. |
| Vendor queries | Answered one call at a time. | A portal nobody logs into. | Status and payment date sent automatically. |
The controls, the visibility and the compliance are part of the solution from the first day. Nothing here is a module to add later.
See it on your invoicesShort answers here. The long ones, on your invoices, at the demo.
Ask us directlyIt is captured and validated like any other, then routed for coding and approval under your non-PO policy instead of being matched. Nothing is dropped and nothing is paid without the approval your policy requires.
Vendors onboard in hours, and most customers see their first touchless invoice cycle in the week they go live. The exact timeline depends on your ERP and the state of your vendor master, which we assess before you commit.
Neither. The ERP stays the system of record. Your approval hierarchy and thresholds become the routing policy, so approvals happen in the queue instead of over email.
At field level, on customer invoices, after validation. Bring a sample of your own invoices to the demo and we run the measurement on those, so the number you see is yours.
Twenty minutes with your invoices, and you see where the exceptions really are.